Sunday, May 26, 2019

iPhonography 101 - Storage

Previously, this iPhonography series discussed the camera and editing images for color balance and tone.
Today, we'll look at how to store the images in the iPhone for quick retrieval through albums and archival safety through downloads and file name conventions. 

If there is still storage space on your iPhone, don’t waste your time looking through the images to delete a few – just save them all. They often have little details you will need later. They may let you know the who, what, when, where, why and how of a better image that doesn’t contain the same information.
I’ve written a post titled, “Take pictures of signs and rosters.” The point is to get additional background information to go with the photos of value. Don’t delete these until they are saved on a computer or in the cloud. One day, they may be vital to complete your family story.
In general, I NEVER delete ANY images other than completely useless shots.

What is completely useless?
A random palm of the hand or inside of a pocket happens from not turning the camera app off after a photo. Some images are completely black or completely white. Some are nothing but blur or grossly out of focus.
If it has ANY use, it isn’t useless.

Library sorting
When it’s time to make images, make images. Don’t sort the images while you are prepared to make images. Check occasionally to ensure the images you need were captured. Then, make some more!
As images are made, they’re stored in the iPhone’s library. These can be sorted later when you have time and nothing interesting to shoot. If you’re waiting for an oil change or traveling by air, it’s a perfect time to sort images.
From the Camera App of the iPhone, hit the library box (lower left corner). The last image will appear.
If it appears with black borders, tap once to show options. If it appears with white borders and options, tap once to show black borders.
It’s easiest to sort in assess image quality with black borders, but images can only be favorited and sorted with a white border. Each person must find their own level of comfort switching back and forth between the two modes.

Sorting through photos
Open the photo Library. You can start immediately editing by swiping left and right through the photos. Or, you can jump to different parts of your Library by selecting “All Photos” and swiping up and down until you find the area where you want to focus. Tap on a photo icon and start swiping left and right through those images.
When there is time to sort images, you need a plan. Be efficient and don’t waste your own time. Choose your Favorites, add those to folders and stay organized.

Favorite and edit down
The first edit adds selected images to the Favorites album.
With a photo in full screen, hit the heart button at the bottom of the screen for any images you like. This will immediately add them in your “Favorites” folder.
After you’ve made a pass through the entire library, go to the Favorites folder. Next, compare similar images and select the better of similar images. Un-heart the lesser of the two. If you change your mind, you can return and re-heart until you leave the album or put the iPhone in sleep mode.
It’s OK to keep two similar shots as long as you unselected four others. You can compare those later.

Create albums
Once you’ve selected the best images in your iPhone’s library, you need to add them to specific albums for easy access. You can make albums for different categories: cities, subjects, dates, etc.
The image is still located in the same place in your main library. The Albums streamline your search later. If you have business photos or photos of your dog that you like to show, the best images are only a few clicks away.
Open the Library box, tap the screen to switch to the white selection border on the screen. Click “All Photos” in the top right. Click “Albums” on the bottom of the screen.
At the top of the Albums page is a + icon. Tap the + to create a new album. From the pop-up options, select “New Album.” Name the new album in the pop-up window and hit Save. Continue to create albums for major categories.

Don’t DELETE from Albums
CAUTION: If you “Delete” an image from an Album, it DELETES it from your Library. If you no longer want a photo in an album but want to keep the image, hit the Trash icon, and choose “Remove from Album” instead of “Delete.” Then, the image remains in your Library rather than moving to the trash.

Social Media albums
If you manage your own social media, you may want to create some specific workflow albums. These include:
·         To edit (see the iPhone editing post
·         Ready to post (these have been toned and color corrected enough to post)
·         Future posts (these are either scheduled through services or held until a specific time)
·         Holidays or specific days (can be long- or short-term storage for future holidays or events)
As you complete the tasks or posts, you can remove photos from the albums to stay organized.

Add to Albums
Rather than using the word “Copy” or “Move,” I’ve used the word “Add.” This is because the photos aren’t copied (duplicated) or moved (physically relocated) to any albums. There is still only one photo. It’s located in the Library. However, a link and icon (alias or shortcut) of that photo are added in as many albums as you choose.

Select from Favorites
Once all appropriate albums are created, click on the Favorites album. The images you chose before (by hitting the heart icon) should be in this album now.
Tap the “Select” option in the top-right of the screen. Next, tap on any photos you want to add to one particular album. A blue circle with a white check mark will appear on the photo icon. Continue to select all photos that will move to the same album.
Tap on the photo again to unselect it.
Once all images are selected, tap “Add To” at the bottom-center of the screen. The “My Albums” page will appear. You’ll also see the number of images you’re about to move near the top of the screen. Locate the specific album where you want to add these photos. Tap once on the icon for that album. You’ll see an animation of the photos being added to the specific album.

Remove from Favorites
Once an image has been added to another album from the Favorites album, it should be removed from the Favorites album to stay organized. The heart icon can be removed from the photo in any album (Camera Roll, Favorites, or a specific album), and the photo will be removed from the Favorites folder.

Download often
Download images from your phone to your computer frequently to avoid accidentally deleting images. They’re also far easier to organize on your computer.
Consider setting up an automatic cloud storage system. Ensure the images are safely stored in at least one secure location (two is better) BEFORE deleting an image from your phone.

Make duplicates
Don’t make any changes to originals that can’t be undone. Once on the computer, you’ll need to copy images to make any changes to the copied version and leave the original as it was.
To easily sort through images that you have worked on, keep those separate from the original files by placing them in a different folder.

File name conventions
For color-corrected and other important photos, give them specific names. Start the name with the date the image was CREATED. Because computers sort differently than we write, here is the pattern to use: For May 20, 2019 the file name should start 190520 (19=year, 05=month, 20=day).
Then, possibly add a short term for a group of images. “NOLA” for images made in New Orleans, Louisiana. Finally, something specific about the image such as “bridge sunset.”
The finished file name would be “190520 NOLA bridge sunset”

What stays on the phone?
The biggest advantage of keeping any photo on a phone is access. Those images are in the device’s memory. They can be referenced quickly at any time without need of a Wi-Fi or cellular signal.
Your permanent images should be set aside and easy to access in specific albums. If the image isn’t important enough to set aside, post it online and store it on your computer.
You should have your folders set up by now. You’ll know which images you want to have handy forever. Many of your favorite images are probably also on social media (Facebook, Twitter, etc.). So, you don’t always need to carry the full-size versions with you.

Delete after saving
When the photos on your phone are safely saved elsewhere (preferably with a second external-drive backup), it’s time to delete the non-essential images from your phone. It’s easier to manage a few images rather than an entire life history.
Once you confirm that the images are safely on your external hard drive(s), select those images in your iPhone folder and hit delete. Now, there’s more space for new images.

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